I. Various Organizational Charts - University of Hyderabad
II. Particulars of Department's functions and duties
Establishment: Matters related to maintenance of personal files of the employees. Teaching Appointments, Career Advancement Scheme, Pay-fixation, Other Service matters viz., LTC, Medical etc. Non-Teaching Appointments, Promotions, Career Advancement, Grievances, Maintenance of Annual Confidential Reports, Conduct of Disciplinary Proceedings, Sexual Harassment and various Committees constituted by the Executive Council, Vice-Chancellor etc., from time to time (for both Teaching & Non-Teaching).
Development: Processing and submission of Plan Proposals, Monitoring Budgetary allocations and Specific Purpose Grants. Appointment of Visiting Professors & Guest Faculty, Exchange of programmes, Various Professional Chairs created by Endowment Funds, Fellowships from various Funding Bodies, SAP programmes, Travel Grants and besides this, the department also deals with the Unassigned grants etc.
External Funding and Linkages (EF&L): Extending support to various Schools and Departments (individual faculties). Further, it deals with an interaction of individual Agencies, Institutions, Industries for exploring possibilities towards Funding Research Projects and Consultancy Services.
GAD / Transport: Processing of various advances of the employees viz., HBA, Vehicle Advances etc., Issuance of Uniforms to the Group D employees, Processing of requirement of Printing and Stationery for the University, and also maintains the Office Equipment and Furniture etc., Maintenance of University vehicles.
Reservations: Maintenance of Reservation Roster for all cadres in the University for SC / ST / OBC / PH Direct Recruitment Promotions, Monitoring backlog positions, Providing Statistical information pertaining to enrollment, Recruitment of reserved categories. Allotment of Accommodation in the Quarters, Hostels, Periodical Submission of reports to UGC / MHRD / Parliamentary Committee etc., Conduct of Grievance Committee for SC / STs, Furnishing of Replies to the Parliamentary Questions on Reservation. Verification of SC / ST / OBC claims, Organizing Dr.B.R. Ambedkar Memorial Lecture etc.,
Guest House: Provides accommodation for Academic Visitors and other Official Guests of the University.
Central Workshop: Caters to a wide variety of maintenance jobs of the University Carpentry, Fabrication, Welding machine shops, painting and polishing. It provides monitoring of Machinery, Classroom and Office Furniture and maintenance of same and also research requirements of various Departments involving the precision works.
Computer Centre: It is a Central Facility of the University catering the needs of Students, Faculty and staff of Administration and Finance providing training to users to assist research work with the range of Computing Environment backed by considerable expertise.
Health Centre: It is basically meant for comprehensive Primary Medical Care for Students, Campus residents and Employees with round the clock service and inpatient facilities with 10 bedded occupancy. Primarily to maintain hygiene and cleanliness in the University Canteen, Administration and Academic Buildings.
Communication Cell: The functions are fourfold maintenance of Telephone, Xerox, Dispatch and Imports.
B. Finance and Accounts
It functions mainly under two sectors viz., Bills and Accounts. The processing and Maintenance of Accounts are maintained in four parts viz., 1. Maintenance of Accounts (Non-Plan) and 2.Development (Plan). 3.Earmarked Special funds. 4.Debt Deposits and Advances. All the proposals are processed and claims settled under the above categories after due verification under relevant Finance and Account norms.
Bills Section: The claims in the form of bills for various types of transactions are received and processed by the Bills Section by duly verifying bills with reference to the relevant financial and administrative rules and then forwarded to Cash Section for effecting payments.
Accounts Section: The processed, paid, adjusted bills are accounted under the relevant heads and subjects in different main classifications i.e., Maintenance, Development, earmarked and debt deposits and advances. Accounts are compelled and income and expenditure, balance sheets are prepared annually and submitted to A.G. audit. The audited annual accounts together with Audit Report and replies thereon, audit certificate are placed before the Court of the University for its approval. The accounts as approved by the Court are forwarded to MHRD for passing the same to be placed before both the houses of Parliament. Revised Estimates for the current financial year and budget estimates for the next accounting year are prepared based on the previous expenditure and future commitment of anticipated expenditure. The proposals are placed before the Finance Committee, Executive Council and the same is placed before the University Court for its approval.
C. Internal Audit Office
Auditing of Procurement, proposals of both Capital and Revenue nature. Verification and counter checking the Bills of Works. Agreements proposed to be entered into for procurement / works of contract. Verification of Pay fixation, final settlement of Employees, Maintenance of Stock register, Adjustments of Advances, Execution of Work Contracts, Physical Verification of Stock. Review of System and Procedures, Implementation and proposing necessary amendments, conducting surprise checks of cash and internal receipts, rendering of opinions on matters sought.
D. Academic and Examinations
All the matters pertaining to items of Academic and Examinations. Conduct of STAC meetings and AC meetings, Conduct of the meetings of Central disciplinary-cum-Grievance Committee for Students, conduct of Dean?s Committees, Committee constituted by the Vice-Chancellor for preparing a Draft Academic calendar, conduct of University Convocation, Processing of Project Reports of M.Phil., M.Tech and Ph.D Students, Furnishing of information to UGC / MHRD, Issuance of official transcripts to the Students, collecting information required, printing of prospectus and submission of forms every year for admission to all programmes and bringing out year book concerning students.
E. University Engineer
Forwarding of proposals for developmental activities i.e., buildings, external services, issue of tender forms and finalization of tenders, execution and maintenance of buildings etc. University Engineer is assisted by Executive Engineer and others.
III. Power and duties of Department's officers and employees
|Chancellor||As defined in the Statutes 2 (1)||As defined in the Statutes 2(1)|
|Pro-Vice-Chancellor||As defined in the Statutes 3 (1)||As defined in the Statutes 3(1)|
|Registrar||As defined in the Statutes 4||As defined in the Statutes 4|
|Finance Officer||As defined in the Statutes 5||As defined in the Statutes 5|
|Deans of Schools of Studies||As defined in the Statutes 6||As defined in the Statutes 6|
|Heads of Departments||As defined in the Statutes 7||As defined in the Statutes 7|
|Dean, Students Welfare||As defined in the Statutes 8||As defined in the Statutes 8|
|Controller of Examinations||Admission of Students, Conducting of Entrance Examination, Conducting of M.Phil, Ph.d Viva Academic Council meetings, Convocations etc.,|
|University Engineer||Construction/Maintenance of University buildings, providing & maintenance of power, water supply etc.,|
|Librarian||As Stated in the Statute (10)||As Stated in the Statute(10)|
|Deputy Registrar(P)||Sanction of Leaves,L.T.C., increments etc to Group B, C and D employees||Recruitment of Group B, C & D employees maintenance of personnel records, conducting of DPC, grievances Committee for employees Preparation of Seniority list of staff(Group B,C&D) etc.,|
|Deputy Registrar(Dev)||Submission of proposals to MHRD / UGC onvarious developmental activities, Projects, Fellowships etc.,forwarding of completion certificate, Utilization certificates to UGC / MHRD|
|IAO||As assigned by the Vice Chancellor/Pro V.C from time to time besides regular duties of University transactions|
|Deputy Registrar(EF&L)||Processing of various projects of the faculty, finalization of MoUs etc.,|
|Deputy Registrar Reservations||Maintenance of roster points, grievances of SC/ST employees, obtaining sanctions from State Governments for SC/ST/BC scholarships|
|Deputy Registrar(GAD)||Maintenance of University Transport, Purchases, Stores, Liveries to Group Demployees, HBA, Vehicle & Festival Advances|
|Deputy Registrar(Accts)||Compilation of various types of accounts, presenting annual accounts, preparation of budget estimates etc.,|
|Deputy Registrar(Bills)||Scrutiny of different types of proposals/bills and forwarding the same for payments, maintenance of salaries of staff etc.,|
|Deputy Registrar||Students admissions, semester exams, School board meetings etc.,|
|Assistant Registrar(P-I)||Maintenance of service records of Teachers, Group A Officers, Recruitment of Faculty/Officers, etc.,|
|Assistant Registrar(P-II)||Maintenance of service records of Non-Teaching Staff other than Teachers and Group A Officers.|
|Public Relations Officer||Preparation of annual reports, news letter, press notifications etc.,|
|Assistant Registrar(Estates)||Allotment of quarters to employees, campus up-keeping, Maintenance of guest houses etc.,|
|Assistant Registrar(EC, Legal and RTI)||Matters relating to Executive Council(EC), Right to Information and Legal issues|
|Scientific Officer||Maintenance of University communication systems, Inward and outward correspondence|
IV. Procedure followed in the decision making process, including channels of supervision and accountability
All the proposals are initiated by Section Officer, vetted by Asst. Registrar, Deputy Registrar, Registrar and Vice-Chancellor, as per the rules laid out by Government of India and resolutions by EC, FC and AC from time to time. However, matters involving financial implications are sent for the concurrence of Finance Department. Most of the major proposals are also cleared by IAO.
V. Norms set by the Department for discharge of its functions
The University strictly follows the rules and regulations and norms set by MHRD as communicated by the UGC from time to time.
VI. Rules, regulations, instructions, manuals and records held by the organization under its control or used by its employees for discharging its functions
VII. Statement of the categories of documents that are held by the Department or under its control
|1.||Powers||* Acts and Statutes|
|2.||Service matters of Teaching||* Teachers Ordinances|
|3.||Service matters of Non-Teaching||* Non-Teaching rules|
|4.||For CCA & CCS (Teaching & Non-Teaching)||* As amended by Govt. of India from time to time
|5.||Academic Ordinances||* Academic Ordinance|
|6.||Contract Forms for Teaching & Non-Teaching||* Contract Form|
|7.||Resolutions of EC, AC and FC
||* Court & EC Resolutions | * AC Resolutions | * FC Resolutions|
|8.||SC/ST Reservation Cell||* Reservation Cell|
|9.||Faculty Career Advancement||* Faculty CAS|
|10.||Non-Teaching Staff Promotion Policy||* Non-Teaching Staff Promotions|
VIII. Particulars of any arrangement that exist for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof.
Grievances will be referred to respective committees like Non-Teaching Grievances Committee, Students Grievances Cell & SC/ST Grievances Cell.
IX. A statement of the Boards, Councils, Committees and other bodies consisting of two or more persons. Whether meeting of those boards and other bodies are open to the public, or the minutes of the such meeting are accessible for public
XI. Monthly remuneration received by each officer and employees, including the system of compensation as provided in its regulations.
XII. The budget allocation to each of its agency indicating the particulars of all plans, proposed expenditures and reports on disbursements made.
- Analysis of Administrative & Other Charges Account
- Income & Expenditure Account for the year ended 31.03.2006
- Depreciation Statement
- Schedules showing Income forming part of the the Income & Expenditure Account for the Year ended on 31.03.2005
- Receipts & Payments Account for the year ended 31.03.2005
- Schedules showing Receipts forming part of the Receipts & Payment Account for the years ended 31.03.2005 & 31.03.2004
- Schedules forming part of Balance Sheet as at 31.03.2005
XIII. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
Students Fellowships & Scholarships
XIV. Particulars of concessions, permits or authorizations granted by it
XV. Details in respect of the information, available to or held by it, reduced in an electronic form
XVI. The particulars of facilities available to citizens for obtaining information including the working hours of a library or reading room, if maintained for public
Please click *** Indira Gandhi Memorial Library *** for information
XVII. The names, designation and other particulars of the Public Information Officer.
|1. Finance Officer||for all F & A matters|
|2. Controller of Examinations||for all the Academic matters|
|3. University Engineer||for all matters pertaining to construction contracts, Maintenance Contracts of Civil / Electrical|
|4. Deputy Registrar (Personnel)||for personnel matters of Group B,C,D, & Job Contract|
|5. Deputy Registrar i/C (GAD)||for all matters pertaining to Transport, General Purchases, Liveries, Foreign Purchases etc.|
|6. Deputy Registrar (Development)||for all Project related matters, Plan Proposals etc.|
|7. Dean Students Welfare (DSW)||for all Students related disciplinary / Grievance matters|
|8. Deputy Registrar (Estate)||for all matters pertaining to Estate, Security, Comminication, Horticulture and Sanitation|
|9. Chief Warden||Hostel Accommodation and allied matters|
|10. Principal, Campus School||for all matters partaining to Campus School|
|11. Assistant Registrar (P-I)||for personnel matters of Faculty & Group A Officers|
|12. Assistant Public Information Officer: Assistant Registrar||APIO will receive & forward the requests under RTI Act to the respective PIO's and appeals to the Appellate Authority|
1st Appellate Authority
University of Hyderabad,
Prof. C. R. Rao Road, Central University P.O.,
Hyderabad - 500 046, Andhra Pradesh, India
Phone (Office) 91-40-2313 2100 / 2301 0245 Fax: 91-40-2301 1089
XVIII. Such, other information as may be prescribed.